CASA DI BERARDI PROPERTY MANAGEMENT SPECIALIST
PRO PROPERTY MAINTENANCE PREFERRED VENDORS
Policies and Procedures:
2023 - 24
CASA DI BERARDI'S strives to have a quality working relationship with our
Preferred
Vendor
/ Subcontractor
Partners.
In order to qualify as a Preferred
Vendor
you would have to agree to the following terms:
Policies
and Procedures:
1. Provide your Federal
Tax ID Number (TIN – Complete an IRS Form W9 see attached).
2. Provide copies of your
Business Licensing (if applicable).
3. Provide copies of at
least $1,000,000 in General Liability Insurance showing WHPM
as Additionally Insured.
4. Provide us a copy of
your company’s Workers Compensation Insurance or other specialty
policies required in your industry.
5. All Preferred Vendors
need to be accessible by phone and / or email within a 24 hour period.
6. Preferred Vendors may
receive authorization from property manager to enter home via lockbox
key. This lockbox combination needs to be safeguarded wherever
possible and keys need to be returned prior to leaving property.
7. No vendor will enter an
occupied home without a resident over the age of 18 being present. Or
by themselves.
8. All work must be
completed within 5 business days unless otherwise arranged with
Maintenance manager and / or tenant.
9. All invoices must
contain detailed breakout for labor, materials, taxes and permits.
A valid Work Order number must be on each invoice.
10. Estimates and pictures
will be required for any work order costing more than our agreed upon
approval level.
11. Preferred Vendors must
warrant their labor and materials for 90 days after satisfactory
completion and will further agree to repair or replace any defective
workmanship or material without cost.
- Preferred Vendors are not allowed to discuss property condition, repair, Or Discuss any repairing other then on work order, Or any approvals with anyone other than MAINTENACE MANAGER. A positive attitude must be portrayed at all times while at the home! ”IMMEDIATE DISMISSAL”
13. Preferred Vendors
agree that only work described on the work order is to be completed
and before and after pictures will be loaded to the maintenance
system. The Property Or Maintenace Manager must approve any
additional repair items needed prior to completion. On site tenant
requests must "not" be
honored without prior approval from Management.
14. Vendors agree not to
discuss any charge with anyone other than MANAGEMENT.
We do not want the wrong thing to be implied or said without prior
guidance from the Management.
15. While at the property,
please inform the Management of any “preventative maintenance”
needs noticed. i.e. - water leaks, dripping faucets, or faulty smoke
alarms, etc. Please
Report
any unusual items such as pet odors or damage to the property caused
by the tenant.
16. If it is necessary to
turn off power or water to perform the work - notify the tenant(s).
17. Clean up before
leaving the property. Remove all scrap materials. Be
conscious of tracking mud, dirt or grease in to the home. If a
tenant’s belongings need to be moved, return them when completed.
18. Make sure any windows
or doors you open are appropriately locked and secured. Ensure all
lights are turned off. If vacant, leave the thermostats at 55
degrees during the winter months.
- Preferred Vendors may not charge for estimates for repairs and may not further sub-contract out approved work orders without the written permission of Management.NOTE:
Preferred
Vendors CAN
NOT SUB-CONTRACT OUT TO TENANTS FOR EXTRA WORK.
”IMMEDIATE
DISMISSAL”
Preferred
Vendors PLEASE
REFRAIN FROM CURSING,FOUL LANGUAGE,GESTURES. WHILE ON THE JOB.
Preferred
Vendors ARE RESPONSIBILE FOR YOUR OWN SAFETY AS WELL... YOU
MUST CARRY
- A FIRST AID KIT,GLOVES,COVERWEAR,MASK,TOOLS,ECT...
Preferred
Vendors ANY
COMMUNICATION DEVICES PROVIDED BY WHPM&M, MUST BE RETURNED BEFORE
YOU LEAVE ON BREAK, OR BY END OF DAY IN SAME CONDITION AS RECEIVED,
20.
Standard Construction Procedures
A.Contractor(s)
shall be responsible for the security of their own
materials,equipment and work and that of their Subcontractors.
B.
Doors to all work areas, including stairwell doors, mechanical and
electrical closets, will remain closed at all times.
C.
All Contractors are to wear uniforms and/or nametags in order to be
easily identified at all times.
D.
All gang boxes, tool boxes, tool chests, and other containers are
subject to inspection when moved in or out of the Building.
E.
Contractor shall be responsible for the protection of their work and
the areas adjacent to their work.
F.
No cutting or patching shall be permitted without prior written
consent of Management. Request for permission to do cutting shall
include explicit details and description of work and shall not under
any circumstances diminish the structural integrity of the Building
components or systems. If any work is to be done in another tenant’s
space or in any public area, such work is to be done only with
explicit written permission and at times as directed by Management.
Such work is to be done only under the direct supervision of a
competent member of the Contractor staff and under observation of the
Project Superintendent. Any such area is to be promptly repaired and
returned to a fullyfunctioning, complete and clean condition.
G.
To the extent possible, light fixture switching shall be provided and
maintained during construction and lights should be turned off at the
end of each day.
H.
No radios or other audio devices are allowed at anytime.
I.
Smoking is permitted at designated areas only, and is not permitted
inside the building or at any building entrance. Regardless What
Resident Does.
J.
Restroom sinks, toilets, and urinals may not be used to wash, clean
or flush any construction materials or equipment. If approved and
available.
ANY
COMMUNICATION DEVICES PROVIDED BY WHPM&M, MUST BE RETURNED BEFORE
YOU LEAVE ON BREAK, OR BY END OF DAY IN SAME CONDITION AS RECEIVED,
YOU
WILL BE CHARGED FOR ANY DAMAGES TO THESE ITEMS.
BLUETOOTH
DEVICES........... $100.00 – $150.00
PHONES........
$50.00-$75.00
2
WAY RADIO ,,,,,,,,,,,,,,,,,,,, $100.00–$150.00